Course Content
How to assess search terms
About Lesson

This video describes the use of Snippets during early data assessment to identify non-relevant documents.

It often makes sense to tailor search terms driving a large volume of unexpected results to increase their precision.

However, in some cases, there may not be flexibility in the terms used or no suitable way to adjust a term to limit false positive hits while retaining the intended results.

Snippets results provide several paths to efficiently find and isolate non-relevant material.

Each term hit is reflected with its own Snippet showing the term with the proximate text surrounding it.

It is most effective to utilize the Snippets fields on the Documents tab for this analysis.

The Document Parts field reflects what portion of a document the term hit is present on. Terms hitting in a signature block or what has been identified as repeated content, are commonly not indicative of the document being relevant.

This is particularly true where it is the only term hit in the document. These can be isolated using the documents parts field as a search condition.

The Snippets can be scanned from this view with the ability to tag non-relevant instances without the need to open the documents one by one.

Snippets also assesses the Snippets present on a document as a whole and create an MD5Hash value. When a document has the same set of Snippets they will share the same hash value.

The Snippet MD5Hash field can serve as the sort field for the Snippet searches to group the duplicates.

Pivoting on the field to target large groups is an effective way to quickly identify non-relevant documents within a set.

The highest volume groups are frequently not responsive documents that can be dealt with in mass outside of the normal review process.

Documents tagged as Not Responsive can be pulled into a search with family members for additional assessment.

Additional considerations on how to handle the families may include whether the non-relevant document was the only document in the family with a term hit, or if was the parent document in the family.